Glossary

A quick reference for the terms and acronyms you'll see across Ace CBM. Terms are grouped by area.

General

Term	Meaning
ERP	Enterprise Resource Planning — software that runs your core business processes on one platform.
Module	A functional area of Ace CBM (Accounting, Sales, Inventory, and so on).
Master data	Reusable core records — customers, vendors, items, employees — that transactions reference.
Transaction	A business document that records an event (order, invoice, payment).
Voucher	A recorded accounting document/entry.
Party	A business entity you transact with — a customer or a vendor.
LOV	List of Values — the configurable dropdown lists used throughout the app.
Amendment	A tracked revision to an existing document, with its own number and date.
Dispatch	Confirming that goods have physically left your premises.
Workflow	A configured approval or process flow a document passes through.

Accounting & Finance

Term	Meaning
Chart of Accounts	The structured list of all accounts used in your ledger.
General Ledger	The complete record of all financial transactions.
Journal Voucher (JR)	A manual accounting entry.
Opening Balance	The starting balances entered when you begin using the system.
Trial Balance	A report of all ledger balances, used to confirm the books balance.
Balance Sheet	Assets, liabilities, and equity at a point in time.
Income Statement (P&L)	Revenue and expenses over a period.
AR	Accounts Receivable — money customers owe you.
AP	Accounts Payable — money you owe vendors.
AR / AP Aging	Reports of outstanding receivables/payables grouped by how overdue they are.
Credit Note (CN)	A document that reduces what a customer owes.
Debit Note (DN)	A document that adjusts an amount owed, typically with a vendor.
Round-off	The small adjustment that rounds an invoice total to the nearest whole unit.

Sales

Term	Meaning
Sales Order (SO)	A confirmed commitment to supply a customer.
Sales Invoice (SI)	The bill issued to a customer; it posts to receivables and moves stock.
Sales Invoice Return (SIR)	Records goods a customer returns after invoicing.
Customer PO	The customer's own purchase-order reference for an order.
Payment Receipt	Money received from a customer.

Purchasing

Term	Meaning
Purchase Requisition (PR)	An internal request to buy something.
Purchase Order (PO)	An order placed with a vendor.
Purchase Invoice	A vendor's bill to you.
Gate Pass	A document authorizing goods to enter or leave the premises.
NRGP	Non-Returnable Gate Pass — a gate pass for goods that won't come back.

Inventory & Materials

Term	Meaning
Item	A product or service in your catalog.
Inventory / Stock	Quantities of items on hand.
BOM	Bill of Materials — the components needed to make a product.
Stock Reconciliation	Matching physical stock counts to system quantities.
Dead Stock	Items that haven't moved over a defined period.
MRN	Material Receipt Note — records materials received into stores.
MIN	Material Issue Note — records materials issued from stores.
MIV	Material Issue Voucher — the voucher for a material issue.
MDN	Material Delivery Note — records materials delivered out.
MRV	Material Receipt Voucher — the voucher for a material receipt.
MTN / MTR	Material Transfer Note / Return — moving materials between locations.
MRT	Material Return — the return of previously issued materials.
SCN	Scrap / Scan note — records scrapped or scanned items.

Tax & Compliance

Term	Meaning
GST	Goods and Services Tax.
CGST / SGST / IGST	Central / State / Integrated components of GST, based on the place of supply.
GSTR-1 / GSTR-3B	Periodic GST return filings.
HSN Code	Harmonized System of Nomenclature — the code classifying goods for tax.
TDS	Tax Deducted at Source.
e-Way Bill (EWB)	The electronic document required to transport goods.
e-Invoice / IRN	A government-registered electronic invoice and its Invoice Reference Number.

HR & Payroll

Term	Meaning
Timesheet	A record of hours worked.
Payroll	The process of calculating and paying employee wages.
Paystub	An employee's individual pay statement.
W-2	The US annual wage and tax statement.

Childcare

Term	Meaning
CCAP	Child Care Assistance Program — subsidy reimbursements for eligible families.
CACFP	Child and Adult Care Food Program — a meal/food-program subsidy.
Enrollment	Registering a child and maintaining their roster record.

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